Streamline Conversations in Outlook
Email programs quote the full original message automatically in replies. So, your email conversations may contain the same message several times: once in the original email and then quoted in each reply. To clean up conversations in Outlook and remove redundant messages:
Quickly Streamline a Conversation in Outlook by Keyboard Shortcut
To streamline the current conversation fast in Outlook:
Clean Up Conversation: Remove messages that are fully quoted in other messages from the current conversation. Clean Up Folder: Remove all redundant emails from the current folder. Clean Up Folder & Subfolders: Remove fully quoted messages from the current folder and all folders beneath it in the folder hierarchy.
Configure Conversation Clean Up Options in Outlook
To pick the folder to which Outlook moves redundant messages when cleaning up and set other cleanup options:
When cleaning sub-folders, recreate the folder hierarchy in the destination folder: Archives items while preserving the folder structure. Select this option when using a cleanup destination folder other than Deleted Items.Don’t move unread messages: Keeps unread emails (even when these messages are fully quoted and redundant).Don’t move categorized messages: Keeps emails you labeled so that these messages show up in search folders.Don’t move flagged messages: Doesn’t move or delete emails you flagged for follow-up.Don’t move digitally-signed messages: Keeps emails that are signed by the sender to verify their identity.When a reply modifies a message, don’t move the original: Keeps the full and unmodified text for each message. Emails quoted in full without modification are moved during cleanup.
